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Database Management
Manpower Requisition Form
Job Description Library
Applications
Report
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Setting
Setting
Add user
Inactive user
Modify user right
Add country, company, department, job title etc
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Select user group (user / Admin)
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Appendix 1.0
Manpower Requisition Form
Report
Raise Manpower Requisition Form
> View Manpower Requisition Form
Job Description Library
Create JD
Edit JD
Pending JD
View JD
Database Library
Resume Search
Applications
View Application
Finalizing candidates
Hiring Process Timeline
Fill Rate Statistic
Forms
Free Report
Link to JD Library > View JD > choose file > submit
Appendix 2.0
Manpower Requisition Form
Raise Manpower Requisition Form
Job Description Library
Database Library
Applications
Report
Question:
How to auto generate MRF number?
View job description
MRF (Date, co, status) – library
Close
Manpower Requisition Form
Raise Manpower Requisition Form
Job Description Library
Database Library
Applications
Report
Link to View MRF
Closed
Manpower Requisition Form
Raise Manpower Requisition Form
> View Manpower Requisition Form
Job Description Library
Database Library
Applications
Report
7
Create New
Submit
Approve
Confirm
Close
Allow user to click “submit” & route to next level
Allow R1 to click “confirm” & route to next level
Allow R2 to click “approve”
Allow HR to click “close”
Edit
Manpower Requisition Form
Job Description Library
Create JD
Edit JD
View JD
Database Library
Applications
Report
*
*
*
* Mandatory Field
Appendix 3.0
Manpower Requisition Form
Job Description Library
Create JD
Edit JD
View JD
Database Library
Applications
Report
New
Manpower Requisition Form
Job Description Library
Create JD
Edit JD
View JD
Database Library
Applications
Report
Approve
Confirm
Close
Allow R1 to click “confirm” & route to next level
Allow R2 to click “approve”
Allow HR to click “close”
Edit
Manpower Requisition Form
Job Description Library
Create JD
Edit JD
Pending JD
View JD
Database Library
Applications
Report
Select template:
Options:
MLY EIG Office
MLY AsterSpring
SG EIG Office
SG AsterSpring
TH
ID
Template sample
Candidate has to fill in personal information. (Application Form)
Candidate allow to upload their file such as IC, certificate etc
Allow candidate to review details and submit
1
2
Appendix 4.0
Email
3
Question:
If Application frm is send by link, how the database capture into the right MRF folder
Share Link
Manpower Requisition Form
Job Description Library
Applications
View Application
Forms
Database Library
Report
https://docs.google.com/forms/d/e/1FAIpQLSfou93_KPQuiT0olB6bIlbG2ZAFPzcWFssljLARaN8BO98uHg/viewform
https://docs.google.com/forms/d/e/1FAIpQLScFDtMqYJaHxX0AordBQa23XaFwGg_RfpwNYjrIgB2OeVL2zw/viewform
MRF Request Date
Remarks: R1 users only able to view own MRF job posting only
Manpower Requisition Form
Job Description Library
Applications
View Application
Forms
Database Library
Report
Invite to interview
Tick the shortlisted candidate and click “invite to interview” button to send invitation
Reject
To reject candidate, may tick the candidate and click rejected (HR Admin)
Keep In Reference
For the KIV candidate the profile / details will transfer to KIV databsed.
To proceed offer candidate (only HR admin
Shortlist
Blacklist
To move candidate to Shortlist
To blacklist candidate (HR Admin)
Applications
View Application
Finalizing candidates
Forms
Option
Unprocessed
Shortlisted
Keep in reference
Rejected
Blacklist
Database Library
Report
Interview assessment file
Candidate application form
Candidate Profile
Celine Wong
Internship
Uploaded Document
By click file to view candidate’s file attachment
Hiring Manager may click those button to decide which candidate to which category
Offer
Internship
Link to Folder
010-1234567
abc@abc.com
27
0
Link to schedule interview
Link to interview assessment form (R1)
Manpower Requisition Form
Job Description Library
Applications
View Application
Finalizing candidates
Forms
Database Library
Report
Blacklist
Rejected
Reject
Uploaded Document
Uploaded Document
Resume
By click file to view candidate’s file attachment
Offer
Link to Folder
Manpower Requisition Form
Job Description Library
Applications
View Application
Finalizing candidates
Forms
Database Library
Report
HR users must fill in all the details such as select interview date, PIC, Venue etc.
Candidate A
Shortlisted
012-3456789
abc@gmail.com
Talent system will proceed to send invitation by email if HR users tick this box
🗸
Internship| Esthetics International Group Sdn Bhd
HR user select date and time for interview appointment
Manpower Requisition Form
Job Description Library
Applications
View Application
Finalizing candidates
Forms
Database Library
Report
Interview Assessment Form
Comment
Mandatory field
Allow user to select the rating scale
Optional field
Allow user to put down their comment, if any
Please rate candidate’s traits and ability using below scale:
Appendix 4.0
Manpower Requisition Form
Job Description Library
Applications
View Application
Finalizing candidates
Forms
Link from “add comment”
Database Library
Report
√
HR admin
Basic Salary
RM2,000
Klang
Select from user group
Candidate A| Esthetics International Group Sdn Bhd
Offer letter template
1. Generate by HR admin
2. R2 user
3. Candidate Sign
Salary Package
Job Grade
Manpower Requisition Form
Job Description Library
Applications
View Application
Finalizing candidates
Forms
Database Library
Report
Reminder: Share appointment letter template (word file) with Taylors’
Extract data from salary proposal
Auto capture date of generating the letter of offer
Offer Letter -Template
Discussion:
If we change the appointment letter content, IT to update the template
20
How to capture this into system? Double confirm before provide the offer letter copy
Notice period (differ for each job level) – 2 solutions: amend the clause either refer the notice period summary table / refer the employee handbook
21
Auto capture date of 1 week later than generating letter of offer
Extract data from salary proposal
22
Offer letter sample
Either download the file or auto e-mail the offer letter to candidates
Important note: Once interface and extracted all data, allow HR user to review the entire offer letter details and click below button to proceed further.
Confirm & Generate offer letter
Benefits table
Extract data from salary proposal
Optional page; staff discount and benefits differs for each country
24
Link back to Job Application form
Manpower Requisition Form
Job Description Library
Database Library
Applications
Report
Any keywords
MRF Request Date Company Position Closed Date
1.11.20 EIG Ecommerce Graphic Designer –
5.11.20 EIG Pharma Marketing Exectuive 15.11.20
10.11.20 AsterSpring Beauty Therapist –
11.11.20 Esthetics Management Services Warehouse 15.11.20
Company name
User group listing
Link back to “View MRF”
MRF
Allowed export to PDF & Excel
Manpower Requisition Form
Job Description Library
Database Library
Applications
Fill Rate Statistic
All positions
User group listing
MRF
Blacklisted
Manpower Requisition Form
Job Description Library
Database Library
Applications
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